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Data Sharing Guide

This guide informs you how to securely share and send information. Click the headings below to read more about how you can share different categories of data.

The colors in the table are based on the different classifications of information used at UiO. You can find more information about the different information classes and their meanings here.

Summary

	Open (green)	Restricted (yellow)	Confidential (red)	Strictly confidential (black)
Intern e-post	Yes	Yes	See below	No
Ekstern e-post	Yes	See below	No	No
"Del"-knapp i Office 365	Yes	Yes	No	No
Teams, OneDrive, SharePoint, Mattermost	Yes	Yes	No	No
FileSender	Yes	Yes	No	No
FileSender + 7-Zip-kryptering	Yes	Yes	Yes	No
Zoom	Yes	Yes	Yes	No
EduCloud Share	Yes	Yes	Yes	No
UiO SafeShare	Yes	Yes	Yes	No
TSD	Yes	Yes	Yes	Yes

The table should cover the most important use cases and tools for sharing information, but is not meant to be exhaustive. If you are missing a tool from the table, please refer to the ratings described in the service catalog.

Sharing or sending open or publicly available (green) information

Sending and sharing email, files and documents

Open data can be safely sent internally and to third parties by e-mail. You do not need to take any special precautions. When sending large files, you should use FileSender or the "Share" button in Office 365, as recipients may have restrictions on the attachment size they can receive via email.

You may also share files using SharePoint, Teams, OneDrive, Mattermost or other appropriate tools. Remember that communications with external parties may be subject to archiving requirements.

Do you want to archive research data?

Please refer to the University Library's pages on archiving research data.

Sharing and sending restricted (yellow) information

Sending and sharing files and documents

Files containing restricted information are typically easiest to share through Teams and OneDrive, both internally and externally. External sharing can be done with specific individuals using the "share" button in Office 365. For sending large files or if you want to encrypt them, we recommend using FileSender or UiO SafeShare.

Large amounts of personal data should always be treated as confidential (red) information. Contact the Data Protection Officer if you are unsure or have questions.