Incentives
Incentives for participating in EU programs
Budget
- Exchange rates
- Templates and forms
- Guidelines for budgeting
Starting the project
- Bank information
- Start-up meeting
Reporting
- Timesheet templates
- Documentation of travel costs
Incentives for participating in EU programmes
The MN Faculty offers incentives to researchers applying for EU research and innovation programs (primarily Horizon Europe), as well as support for project managers.
Do not hesitate to contact the EU Team in case you have questions.
Budget
Exchange rates
The MN Faculty has decided that an average exchange rate for NOK-EUR should be used for project budgets. The average rate is updated twice yearly.
- Exchange rate from 1. January 2026 to 31. June 2026: EUR 1 = NOK 11.7176.
- Exchange rates for other common currencies for budgeting [to be updated]: USD = 10.78; GBP = 13.94; (100) DKK = 157
Please contact?J?rgen Kirks?ther for further information.
Budget templates
Links to key templates and forms for the application and management of EU projects. Please note MN's exchange rate policy (see above).
Guidelines for budgeting
All projects at MN must be comprehensively budgeted to make complete costs and revenues visible, including MN's own contribution. A comprehensive budget is a presentation of the total costs in a project, including both direct and indirect costs, as well as how these are financed.
You can download the document here: Guidelines for externally funded buy-outs, overheads, and rental costs in contribution projects at MN (pdf) (only in Norwegian)
Starting the project
Bank information
These forms that are regularly requested by external partners. For questions concerning bank information for UiO contact UiO's EU-Office.
- Financial Identification Form (Euros) - Used when UiO is the coordinator for collaborative projects
- Financial Identification Form?(Norwegian kroner) - Partner and Mono Beneficiary - Used when UiO is a partner in a collaborative project or solo beneficiary (mono beneficiary), e.g. ERC.
Start-up meeting
Information coming soon.
Reporting
Timesheet templates
All employees with salary funded by EU projects must document how much they have worked for the project*. This is done somewhat differently depending on the framework programme. The documentation must be signed by the employee and the PI. Documentation of the PI's work hours is signed by the head of the department or equivalent.
[*In lump sum projects, this type of documentation is not required by the EU.]
Horizon Europe
Employees in Horizon Europe projects with a traditional financing model (not lump sum) are required to submit sheets documenting how many days they have worked for the project (insert hours in the tabs per month and sign the summary sheet for the whole year).
- Timesheet template for 2026
- Timesheet template for 2025
- Timesheet template for 2024
- Timesheet template for 2023
Horizon 2020
Employees working full-time on H2020 projects can document this by submitting a declaration per project period. Employees working part-time are required to submit timesheets.
- Timesheet template for 2025
- Timesheet template for 2024
- Timesheet template for 2023
- Timesheet template for 2022
- Declaration on Exclusive Work
Documentation of travel costs
Guidance on filling in travel expenses and the requirements for documentation in EU projects in accordance with both the EU's and UiO's rules.
Information coming soon.
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