Criteria for the allocation of project pages
It is up to each faculty/department to determine which types of research projects receive a project page. If you are unsure about the practices at your unit, contact your local web editor (Norwegian only).
Other clarifications regarding the use of project pages:
- Individual surveys/studies should not have their own project page. Content aimed at recruiting participants or informing about the results of a study should be structured as? subpages under the main page of the project conducting the study.
- Individual (digital) products such as apps and databases should not have their own project page. These can be referred to/linked from the main page of the project that page that developed them (see also suggestions for the placement of digital products below).
- Research groups presented on UiO's website should use?the group template.
- Research networks should also use the group template or the regular article template.
- Large EU projects where UiO is the coordinator, NFR centers, clusters, and other major research constellations will often qualify for a so-called "separate website at UiO", a setup with its own global menu (info in Norwegian only).
Types of content on a project page
The research project page is a tool for communicating with external target audiences.
Consequently, certain types of content should not be placed under the project page, including:
- manuscripts and other working documents: These can easily be found by users who are unfamiliar with the context, leading to a poor user experience and unecessary noise in search results related to your project.
- research data: UiO has a collection of suitable platforms and systems for storing and sharing research data.
- minutes and administrative documents: If they have archival value,?they should be archived in ePhorte, otherwise they should be deleted.
If the project develops digital products such as podcasts, video courses etc. that? resides on UiO's website, consider whether these should be placed under the services and tool section at the institute or faculty website. This will generally make the products more accessible to target audiences and easier to manage when the project is completed.
Page updates throughout the project
As a minimum, you should review the project site once a year to ensure that:
- participant lists and contact persons are updated/current.
- any changes in the project objectives are reflected on the project page.
- the specified project duration is accurate.
- relevant publications are registered.
- other important activities (e.g., big events, public appearences) are visible on the page.
- the page does not contain broken links or accessibility errors.
If resources allow, news articles are a great format for showcasing activities and results througout the project period: See suggestions for using news articles on the project site.
Handling the page upon project completion
When a research project is completed, the project page should be updated to reflect this. The project should be marked as "completed" in the template. It will then be displayed in the list of? completed projects at the institute/faculty.
Pages for completed projects can still be relevant, especially in relation to evaluations, applications for new projects, and the participants' documentation of their own research activities.
Here are some recommendations for handling project pages for completed projects:
- Updates at the end of the project should be done as a collaboration between the local web editor and the owner(s) of the project.
- The web editor should ensure that information about results, impact, important activities, and participants is still visible on the page.
- It should be made evident on the page, both from the status field and the project description, that the project is completed.
- For the sake of users as well as management, it is often appropriate to compress some content at the end of the project (e.g. gather events into one list).
- The content on pages for completed projects should require minimal further management.?